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CCCCO - Updates on COVID-19

Chancellor's Office Communications to Colleges


March 19, 2020 - Emergency Conditions FTES Protections

We are hearing concerns around two major areas that we want to clarify. Our colleges have the following policies which guide FTES and attendance in an emergency situation.

FTES Protections:

Title 5, section 58146 provides the criteria for funding allowances due to emergency conditions such as natural disasters or emergencies, including pandemics. The intent behind this section is that districts should not lose apportionment as a result of emergency conditions. The Chancellor’s Office will be operating under these regulations to protect colleges from FTES declines for the 2019-20 academic year.

Positive Attendance Course:

We also recognize that while much FTES is census based, there are many weekly/daily census and positive attendance based courses. On March 13, we released approved exceptions in response to the current situation.

Positive attendance courses that are converted to a synchronous distance education mode of instruction should continue to apply the Positive Attendance Procedure. For positive attendance courses that are converted to a distance education mode of instruction that is asynchronous, colleges are permitted to estimate the number of contact hours that would have been generated in the affected courses, had the courses not been converted to distance education. 

The following resources are available on the Chancellor’s Office COVID-19 webpage regarding Guidance Due to Emergency Conditions and Attendance Accounting Implications and Approved Exceptions

News Update 3/13/2020

This past Wednesday the California Community College Chancellor’s Office hosted a webinar  Emergency Prep and Planning. A link to the recording of the webinar has been provided below and is also posted at the California Community College Vision Resource Center.

Community college faculty, staff, and administrators will find additional resources and information regarding COVID-19 within the Vision Resource Center. Create an account or log in. Under the “Connect” menu, visit “All Communities” and look for the “CCC | COVID-19 Resources, Tools, and Discussion.” Select the community and then click “Join Community” to access the content within.

Meeting Recording:

Other resources:

CCCCO Resources